Parishes are required to hold their Annual Meetings in January or February. The meeting can be held in-person, provided Public Health requirements at the time are met, or by using a virtual meeting technology. If for some uncontrollable reason a meeting is not held (e.g., full lockdown and no virtual capability to hold a meeting) parish officers continue in office until the AGM can occur and elections can be held. A new meeting date requires 3 weeks notice. Note that no parish business that involves voting can be done by email.
The following documents are of use for planning the parish annual general meeting:
- Notes on conducting the Parish Annual Meeting (from Chancellor David Bell, 2022)
- How-to Guide for Voting on Zoom: for Hosts | for Participants
- Canon Six - Parish Governance
- Constitution - Section 4 - Lay Members of the Synod
- Policy B-2 Responsibilities of a Member of Synod