Parish Annual Meetings

Parishes are required to hold their Annual Meetings in January or February. The meeting can be held in-person, provided Public Health requirements at the time are met, or by using a virtual meeting technology. If for some uncontrollable reason a meeting is not held (e.g., full lockdown and no virtual capability to hold a meeting) parish officers continue in office until the AGM can occur and elections can be held. A new meeting date requires 3 weeks notice.  Note that no parish business that involves voting can be done by email. 

The following documents are of use for planning the parish annual general meeting:

Parish Officer Handbook

Please refer to this page for information and synod polices, regulations and directives particularly relevant to parish corporations.

Parish Statistical and Financial Returns

Annual parish returns, including statistics and financial returns, are due March 15 each year.  More information on this page.

Request for reduction to Shared Ministry Budget support

DIMS - Diocesan Information Management System

DIMS is used in the Diocese of Fredericton to effectively maintain accurate real-time contact and role information for ordained and lay people and well as provide a simple method for capturing and reporting annual statistical and financial parish return information.

If you have misplaced, forgotten or need the parish username and password, contact the Synod Office.  Always keep your username and password secure.

For a basic overview, please refer to this view in pictures.

Episcopal visitation form

Once Bishop David has been scheduled to visit your parish, please complete this form to provide his office with worship and other details. 

Parish Profile

An up-to-date parish profile is to be completed as part of the process of searching for a new incumbent. The template is currently under revision but either your Territorial Archdeacon or someone from the Bishop's Office will work with your PAC to develop the document.

Insurance Questions

Barbara McGuire, Marsh Canada (902) 490-2106

Corporation Papers (e.g., for request from bank)

We are receiving more enquiries that banks wish to see corporation papers in order to change signing officers.  Parishes do not have corporate papers in the ordinary sense, but are incorporated by special act of the Legislature, the Anglican Church Act, particularly a combination of s. 2 (4) and the list of parishes in the Schedule.  You will also need to provide a Vestry resolution naming financial signing officers, which are the ones provided for in Canon Six.

Political Activity

Parish corporations are reminded that their charitable status requires them to stay out of partisan political activity. 

The Income Tax Act defines the partisan activity as “the direct or indirect support of, or opposition to, any political party or candidate for public office” (Income Tax Act, s. 149.1). Accordingly, parishes should not be renting their facilities to or allowing them to be used by political parties or candidates. The pertinent Canada Revenue Agency guidance bulletin indicates that a charity’s failure to treat political candidates with fairly precise equality would amount to the prohibited “support” of some candidate or party. It would seem, then, that renting parish facilities to one candidate among several would be caught by the prohibition. On the other hand, it would not violate the Income Tax Act to rent parish facilities for use as a polling place. It would also seem acceptable to host an all-candidates meeting provided all candidates were treated equally.

Video from the Evangelical Fellowship of Canada on what churches can and cannot do

Food Safety

Parish Officer Day Presentations