Annual parish returns, including statistics and financial returns for the previous year, are due March 15 each year.
Please use DIMS to enter your annual statistics, financial and contact data if you are able. This saves on effort and will help to avoid transcription errors. If access to a computer and/or the Web is an issue, you may use the working forms below to mail in. Please do NOT mail in the working forms if you have entered your data into DIMS ... DIMS entry is the secure submission. Quick guide for DIMS here.
Annual Report and Financial Statements
In addition, please deliver or mail to the Secretary of Synod, one copy of the parish annual report, including the financial statements, duly reviewed per Canon Six s. 4 (1) (k.1). A financial review checklist and certification form is available here.
This form was added to the parish package last year as an optional item. It will remain optional for this year as well, and will be adjusted as necessary to support the Mission Action Plans that Synod requested from each parish during 2020. Note, this form is not in DIMS, please submit by mail or email (firstname.lastname@example.org). The form is available in Word and PDF formats.
The following forms are to assist in preparing the information for entry and, if necessary, as a way to make a submission by paper copy. There is no need to submit returns both ways; the forms are for convenience in preparing the return or for parish records, only needed for mailing should the DIMS entry be impossible.
In DIMS, use the Parish Maintain screen on which you should see buttons for Parish Statistics, Parish Financials and Baptisms as well as the Parish Groups lists. When beginning to enter statistical and financial data, use the “Create New Year” button and enter 2019 in the Year field. Be sure to use the Update button at the bottom of the online form to save your work. Please also note that the system will time out without warning so it is recommended that you update at regular intervals.
Parish Officer name and contact information is for 2020. Incumbents and parish officers are asked to ensure that parish officer and synod delegate information is entered by the March 15 deadline at the very latest. This information, however, should also be updated throughout the year as it changes, including dwelling and email address changes, in order to keep parish and diocesan records current.
Baptisms may be entered anytime throughout the current year.
Canon Five s. 7: The Incumbent of each parish and mission shall forward annually to the Secretary of the Synod in a form and on a date prescribed by regulation: (a) an annual report, (b) a copy of the financial statements, accounts and other information received at the annual meeting of voting members of the parish or mission pursuant to clause 2(1)(d) of Canon Six, (c) an annual statistical return, and (d) a report of the election or appointment of wardens, lay delegates to the Synod, the Vestry Clerk and the Parish Treasurer.
Please ensure that the 2019 statistical and financial returns as well as officers elected and contacts appointed for 2020 are entered/submitted as soon as possible and no later than 15 March 2020. This information is both canonically required and forms part of the annual diocesan reporting to the ACC national office.
The requirement for the submission of parish returns exists for all parishes, whether there is an incumbent appointed or not. If necessary, church wardens need to assure this task is completed. If help is needed and supply or interim clergy are unable to provide it, please contact the Synod Office prior to the submission deadline. We’ll be happy to assist.